A criminal record can significantly affect your future. When applying for jobs, internships or volunteer work in Zoetermeer, a Certificate of Conduct (VOG) may be required. What information is on your criminal record and in which cases is a VOG not issued?
What does a criminal record entail?
A criminal record is an overview of your criminal convictions, recorded in the Judicial Documentation System (JDS). This is an official registration with the judiciary.
Which data are included?
- Convictions (including conditional sentences)
- Penal orders by the Public Prosecution Service
- Transactions with the judiciary
- Discharges with conditions
- Temporary registration of acquittals
How long are data retained?
Data on your criminal record are not retained permanently and disappear after a certain period.
Retention periods
| Type of sentence | Retention period |
|---|---|
| Fine or community service order | 5 years after payment/performance |
| Prison sentence up to 3 years | 20 years after sentence completion |
| Prison sentence longer than 3 years | 30 years after sentence completion |
| TBS or PIJ measure | 30 years |
| Sexual offences against minors | 80 years |
What is a Certificate of Conduct (VOG)?
A VOG is an official document stating that your past does not pose a risk for a specific function or role.
When is a VOG required?
- Work in sectors such as education, healthcare or childcare
- Financial or confidential positions
- Security positions
- Taxi drivers in Zoetermeer
- Volunteer work with vulnerable people
- Internships or training positions
How is a VOG application assessed?
Justis, the screening authority, examines your application and determines whether a VOG is issued.
Assessment criteria
- Function-related facts: Does the offence relate to the function?
- Time since offence: How long ago did it occur?
- Recidivism risk: Is there a pattern of offences?
- Seriousness of offence: How severe was the offence?
Look-back periods for VOG
| Category | Look-back period |
|---|---|
| Standard application | 4 years |
| Sexual offences | Unlimited |
| Young people under 23 years | 2 years |
What if a VOG is refused?
In case of refusal, you receive a reasoned decision from Justis.
Options in case of refusal
- Submit a view before the final decision
- File an objection after the decision
- Appeal to the District Court of The Hague
Criminal record for young people
For minors, shorter retention periods often apply and a more lenient assessment for VOG applications.
Practical advice
- Check in advance whether a VOG is needed for your position
- A criminal record does not always lead to a refused VOG
- The more time has passed since the offence, the smaller the chance of problems
- File an objection if you find the refusal unfair
Frequently asked questions about criminal record and VOG
How can I find out what is on my criminal record?
You can request an extract from the Judicial Information Service via the website of the Custodial Institutions Agency (DJI). This overview shows your convictions and other relevant registrations. Note: some data, such as acquittals, are removed after a period of time.
Does a criminal record always mean my VOG will be refused?
No, a criminal record does not automatically lead to refusal. Justis looks at the relevance of the offence to the function, the time elapsed and whether there is repetition. An old, non-relevant offence often poses no problem.
How long until my conviction is removed from my criminal record?
This depends on the nature of the sentence. A fine disappears after 5 years, while heavier sentences such as prison terms can be retained for up to 30 years. Sexual offences against minors remain for 80 years.
What if I am suspected of an offence in Zoetermeer?
You have the right to legal assistance, the right to remain silent and the police must explain your rights. Being suspected is not the same as being found guilty.
Am I entitled to legal aid?
Yes, you always have the right to a lawyer. If you cannot afford it, free legal aid can be arranged via the Juridisch Loket Zoetermeer.